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PART-TIME RECORDS TECHNICIAN

Posted: 09/14/2022

clerical functions, handles varying amounts of currency and must maintain accurate and current records.  Persons in this class will have frequent exposure to the public, and it is essential they are able to maintain a professional demeanor.  Work is reviewed through written reports and oral conferences for adherence to established policies and procedures.
 
EXAMPLES OF ESSENTIAL FUNCTIONS
 

  1. Generates specific divisional statistical reports utilizing various programs.
  2. Responsible for ensuring all criminal reports are properly coded according to Uniform Crime Report requirements prior to transmission to state and federal government agencies.
  3. Responsible for petty cash transactions and daily working with the public, involving but not limited to, traffic fines before transmitting funds to appropriate department.
  4. Maintains paper and electronic filing system of diversified and numerous documents including updates of Records Division Procedural Guidelines.
  5. Handles all divisional clerical duties including, but not limited to, mail and inventory distribution, preparing correspondence, scanning documents, requisitions, telephone inquiries and department visitors.
  6. Accounts for and transfers money for Police Department fees to the Finance Department.
  1. Respond to public records requests per Florida State Statute.  Review all video and audio files, and ensure proper redactions are completed before releasing records.
  2. Ensure all reports, citations and warnings are correct and complete before entering into appropriate database.
NOTE:     The examples of essential functions as listed in this classification specification are not necessarily descriptive of any one position in the class.  The omission of an essential function of work does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
REQUIREMENTS
 
A.   Training and Experience:
High School Diploma or GED; supplemented by two years responsible professional work experience, including use of computers and standard software applications; public contact; monetary transactions, or an equivalent combination of training and experience.
Possession of a valid Florida Driver License as required for the position.
 
B.   Knowledge, Abilities and Skills:
Knowledge and application of business English and arithmetic and modern office terminology, methods, practices and procedures.
Knowledge of departmental and municipal rules, regulations, policies and procedures.
Ability to understand, follow and communicate complex oral and written instructions, policies, and procedures.
Ability to establish and maintain effective working relationships with fellow employees, superiors, and the general public.
Ability to establish and maintain complex and technical records.
Ability to accurately record cash and

Skill in the operation of modern office equipment.
C.   Physical Requirements:
Tasks involve some physical effort with frequent standing, sitting and walking, occasional bending, stooping, stretching, squatting with some lifting and carrying objects of moderate weight (30 pounds); and standard dexterity in the use of fingers, hands, limbs, or body in the operation of shop or office equipment.  Task may involve extended periods of time at a keyboard.
D.   Environmental Requirements:
Task is regularly performed without exposure to adverse environmental conditions; perform in confined space.
E.   Sensory Requirements:
 
Task requires sound perception and discrimination.
Task requires visual perception and discrimination.
Task requires oral communication ability.
Task requires color perception and discrimination
Task requires texture perception and discrimination.

 
 
 

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1650 S Kanner Highway
Stuart, FL 34994

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